Proven, Winning blueprint for Successful Event Bidding 🏆

Support for Host Cities & Organizations

Looking to bid for major events? With experience of 25+ major events bidding projects and winning bids like the FIS Nordic World Ski Championships (2017, 2029), the FIM Motocross World Championship (MXGP Finland 2022) and the IMGA Winter World Masters Games (2028), I offer expert guidance through all stages of the successful bidding process.

Why is this important?

  1. Pick up the right event opportunities to pursue

  2. Drop event bids that do match your criteria

  3. Maximize the Winning Odds by Outperforming in Process

winning blueprint for major events bidding

How the Best Host Cities Keep Winning the Major Events? A Process behind:

Download my 50+ pages e-book “THE WINNING FORMULA FOR MAJOR EVENTS BIDDING”

8 must-have projects for host cities in major event bidding

  • Brainstorming ideas for hosting major events

    #1 Idea Generation 💡

    Identify opportunities to host world-class events that align with your city’s strengths.

  • Assessing if the event fits the city's strategy and resources

    #2 Feasibility Study ✅

    Determine if the event fits your city’s strategy and goals. Engage with event owners, confirm local organizer support, and ensure your venues meet the necessary requirements or plan upgrades.

    Make a Decision to Proceed or Cancel the Event Bid Project.

  • Researching event requirements and impact analysis

    #3 Major Event Due Diligence 🔍

    Research all event demands, assess potential financial, social and environmental impact, and compare inputs vs. outputs / outcomes.

  • Create a clear, goal-driven plan that aligns the event with your city’s vision. Engage stakeholders early.

    #4 Event Bid Strategy 📓

    Create a clear, goal-driven plan that aligns the event with your city’s vision. Engage stakeholders early.

  • Engaging stakeholders and formalizing agreements

    #5 Stakeholder Coordination & Contracts 💼

    Secure formal agreements with key partners, local businesses, and service providers. Confirm roles and shared responsibilities.

    The Final Checkpoint to Proceed or Cancel Event Bidding Project.

  • Preparing event bid documents and finalizing details

    #6 Event Bid Preparation 📝

    Craft detailed bid documents that highlight your city’s strengths and event-readiness. Engage internal teams and external partners to build support.

  • #7 Influencing Decision Makers 📣

    Build relationships with decision-makers and use strategic communication to position your city as the top choice. Deliver a compelling final presentation, be prepared for Q&A, and handle negotiations to secure the bid.

  • Following up on event bid decisions and planning next steps

    #8 Decision & Follow-Up 🖊

    Stay involved during the decision process, gather feedback, and refine your approach. If successful, smoothly transition into organizing mode.

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Essential Tools & Templates for Event Bidding Success

Need help with specific part of your event bidding process? I offer templates, consulting, and support to get you on track to win your desired major event.

Feasibility Study Checklist

This template helps assess the viability of hosting a major event by covering key factors needed for a go/no-go decision at the first checkpoint.

Major Event Desk Research Checklist

A comprehensive checklist for gathering essential data on the major event, including audience size, media coverage, marketing reach, and financial/operational requirements.

Event Visitor & Organizer Economic Impact Calculator

This tool calculates the economic impact of major events by assessing visitor, participant, and organizer spending providing solid estimation of financial impact on the local economy.

Event-Related Investment Impact Calculator

This tool measures the economic impact of event-related investments, focusing on job creation, consumption and long-term infrastructure benefits. It excludes the event's direct financial effects, instead estimating how investments drive regional growth.

Strategic Impact Evaluation Checklist

This checklist helps evaluate the non-financial benefits of hosting an event, such as population growth, employment, sustainability, and community development, ensuring alignment with the city's long-term strategic goals.

Stakeholder Engagement Plan

This sheet maps out all key stakeholders, their roles, and strategies for engaging and communicating with them throughout the bidding process.

Event Legacy Plan (Sheet)

A document showcasing how the event would leave a positive, lasting impact on the host city and other stakeholders, including economic, social, and environmental benefits.

Event Impact & Effort Analysis Matrix

This tool helps cities evaluate major event bids by comparing the expected benefits (economic impact, community legacy) against the required resources (cost, time, labor, infrastructure) and associated risks. Using a simple high-impact/high-effort matrix, it enables decision-makers to prioritize events that offer the highest return on investment and avoid projects with low benefits and high costs

Competitor Bid Analysis Tool

This tool gathers data on competing cities’ bids, their positioning, relationships with decision makers, and strengths. It helps you evaluate how competitors are presenting their bids, allowing you to identify areas for strategic advantage.

Decision Maker Influence Map & Strategy

A detailed plan (=sheet) that identifies key decision makers and their networks, with a clear strategy for influencing their decisions throughout the event bidding process

Explore my eventmanagement.shop Store or Contact Me For Getting The Tools You Need for Improving Your Event Bidding work and results.