✅ Feasibility Study Checklist for Winning Event Bidding

Feasibility Study Checklist for Winning Event Bidding

When considering a bid to host a major event, evaluating all the key factors is essential to ensuring success. The Feasibility Study Checklist for Winning Event Bidding provides a structured framework to help event organizers and host cities systematically assess the practicality of hosting an event. With over 100 detailed sub-tasks, this template guides you through evaluating political support, infrastructure, local business ecosystem, event rights holder requirements, and venue readiness. Additionally, the bonus Event Bidding Master Programs offers a clear roadmap to planning and executing a winning event bid.

What am I supposed to do with the Feasibility Study Checklist?

This template is designed to help you evaluate every aspect of hosting a major event. Use it to:

• Assess host city capabilities such as political backing, public support, and infrastructure.

• Evaluate event rights holders to ensure their requirements are met.

• Examine the readiness of local event organizers and their capacity to deliver.

• Analyze the local ecosystem, including stakeholder engagement and support services.

• Review event venues and infrastructure to determine suitability.

• Compile a comprehensive feasibility report to make informed decisions on your event bid.

This tool ensures you leave no stone unturned when determining the feasibility of hosting a large-scale event, ultimately increasing your chances of submitting a successful bid.

How to implement this tool in your event bidding process:

💡 Create during the initial bid exploration phase to assess key areas of feasibility.

📋 Update and refine as you gather data on political, organizational, and logistical factors.

✅ Use during bid preparation to ensure you address all critical elements of a successful event proposal.

📊 Finalize the feasibility report to present your findings and make a well-informed bid decision.

What do I get with this template for my event planning?

💎 Complete feasibility study tool for ensuring every area of your event bid is fully evaluated.

🔑 Excel file compatible with Google Sheets and Numbers for easy collaboration and updates.

📓 Two comprehensive sheets designed to cover every aspect of event bidding:

• Sheet 1: Feasibility Study Checklist
  A detailed checklist of over 100 sub-tasks across six key areas of event bidding feasibility:

  • 🏙️ Host City Feasibility: Assess political support, city reputation, public backing, and infrastructure alignment.

  • 🏆 Event Rights Holder Feasibility: Evaluate event rights holders' expectations, past events, and hosting criteria.

  • 🗂️ Event Organizer Feasibility: Analyze the capacity, financial stability, and operational excellence of local organizers.

  • 🏢 Local Ecosystem Feasibility: Identify and engage key stakeholders, service providers, and support systems.

  • 🏟️ Event Venue Feasibility: Evaluate venue readiness, capacity, and infrastructure improvements.

  • Feasibility Reporting: Compile data into a comprehensive report to guide decision-making.

• Sheet 2: Bonus - Event Bidding Master Programs
  A blueprint for successful event bidding, outlining the major steps from idea generation to bid submission and post-bid evaluation. This program provides a clear roadmap for managing each phase of the bid process:

  • Objective setting, stakeholder engagement, strategic planning, bid preparation, and final submission.

  • Key activities and deliverables at each stage of the bidding process.

  • Tools and timeframes to keep your bid on track and organized.

This tool helps you navigate the complexities of event bidding, ensuring that all aspects of feasibility are fully explored. A MUST-HAVE TEMPLATE for host cities and event organizers aiming to win major event bids.